Business Info and Settings
Business info and invoice settings
Configure legal business details and default invoice behavior.
Updated: 2026-02-18
Before you start
- Access to official business registration and banking information
Open related features
Layered workflow
Layer 1: Identity and compliance
- Fill in legal business name, registered address, and tax / VAT identifiers before issuing any invoice.
- These fields appear on all invoice PDFs — incorrect details may cause invoice rejection by clients.
Layer 2: Payment defaults
- Set stable payment terms, bank account details, and VAT defaults before scaling invoice sending.
Layer 3: Change governance
- After updating any business detail, preview one invoice draft to verify the change appears correctly before sending to clients.
Why business settings matter
Business settings define the seller identity on every invoice PDF. If these fields are incomplete or incorrect, invoices can be rejected by clients' accounts payable departments, and legal disputes over invoice validity become more complex.
These settings also control default invoice behavior: numbering format, default language, default currency, default VAT rate, and default payment terms.
Required business identity fields
Before sending your first invoice, confirm all of the following are filled in correctly.
- Legal business name (as registered with tax authorities).
- Registered business address.
- Business registration number (company ID, Handelsregisternummer, Y-tunnus, etc.).
- VAT number (if VAT-registered).
- IBAN for payment.
- BIC / SWIFT code.
Invoice numbering
Numwisely auto-generates sequential invoice numbers based on your configured format. The default format is a year-based sequential number (for example, 2025-001). You can configure a custom prefix or format in Invoice Settings.
Invoice numbers must be unique and sequential for tax compliance in most jurisdictions. Do not change a sent invoice's number — create a credit note or cancellation if corrections are needed.
Default payment terms
Set the default payment terms in days (for example, Net 14 or Net 30). This controls the automatically calculated due date when creating a new invoice. The default can be overridden on any individual invoice.
Change management
When business details change (new address, new bank account, VAT registration update), update Invoice Settings immediately. Create a test invoice draft and preview the PDF to confirm the new details appear correctly before the next client send.