Review
Category reference
Every built-in expense and income category explained with examples.
Updated: 2026-02-18
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Expense categories
Numwisely uses 17 built-in expense categories. The system assigns categories automatically during processing. You can correct them manually in Review or create custom categories for spending types that do not fit the built-ins.
- "grocery store" — Supermarkets, hypermarkets, food stores (Lidl, K-Market, Walmart, etc.).
- "restaurants" — Restaurants, cafés, bars, fast food, food delivery services.
- "travel food" — Meals and food purchased specifically during business or personal travel.
- "travel" — Hotels, accommodation, travel bookings, Airbnb.
- "hotel" — Hotel stays specifically (overlap with travel is intentional — use whichever fits your reporting preference).
- "flights" — Airline tickets, airport fees, flight-related purchases.
- "transportation" — Trains, buses, taxis, Uber, Bolt, city transit cards.
- "gas" — Fuel purchases at petrol stations.
- "parking" — Parking charges, garage fees, parking meters.
- "health" — Pharmacies, doctor visits, medical procedures, gym memberships.
- "insurance" — All insurance premiums: health, home, car, liability.
- "subscriptions" — Digital subscriptions: streaming, SaaS tools, software licenses.
- "clothes" — Clothing and footwear purchases.
- "rent" — Monthly rent payments for home or office.
- "living" — General household expenses: utilities, home maintenance, cleaning supplies.
- "occasional" — One-off expenses that do not fit another category: gifts, donations, events.
- "unsure" — Fallback category assigned when the system cannot identify the transaction type. Always correct these in Review.
Income categories
There are 8 built-in income categories. The system assigns these automatically during processing. "other income" is the fallback for unidentified income rows.
- "salary" — Regular payroll payments from an employer.
- "freelance" — Client payments, project fees, consulting invoices.
- "investment" — Dividends, interest, capital gains distributions.
- "tax returns" — Tax refunds from government authorities.
- "refund" — Refunds for purchases, subscription cancellations, service credits.
- "gift" — Financial gifts received.
- "random" — Informal or one-off income that does not fit another category.
- "other income" — Fallback category for unidentified income. Always correct these in Review.
Custom categories
If the built-in categories do not match your specific needs, you can create custom categories for both expenses and income. Custom categories are scoped to the entity type (personal or business) in which they are created.
To create a custom category, go to Review and use the category management option in the settings area. Custom categories appear in all category dropdowns alongside the built-ins.
When to use "unsure" vs reclassifying
The "unsure" category is a signal, not a final state. Every row tagged "unsure" should be reclassified during Review. If a transaction genuinely does not fit any available category, use "occasional" for one-off expenses or create a custom category for recurring spending types that need their own classification.