Personal vs business workspace

Every transaction, invoice, and subscription in Numwisely belongs to either a personal or business entity type. The entity toggle (visible at the top of Upload, Review, Insights, and Subscriptions) controls which dataset you see and edit at any time.

Personal data is for individual household finances: personal bank statements, consumer subscriptions, personal income. Business data is for company operations: business bank accounts, client invoices, VAT-eligible expenses, and commercial subscriptions.

Mixing personal and business transactions in the same workspace makes financial reporting inaccurate and creates problems during tax preparation or audit. VAT reclaim and business expense reporting require clean separation.

Numwisely enforces this at the database level — every row is tagged with its entity type and queries always filter by the currently selected workspace.

If you upload a personal statement while the business workspace is selected, all extracted rows will appear in the business view. Nothing is lost: in Review, filter to that source file, select the rows and choose Move to Personal (or Move to Business). Personal and business use different category lists, so the move dialog shows what each category becomes on the other side — shared names such as restaurants stay as they are, entity-only names get their closest equivalent (office supplies becomes household), and a custom category can be created on the other side in the same step. You can change any of them before confirming. The rows keep their receipts, edit history, Paid with labels and card payoffs, show a small "Moved from" note, and the move can be undone. The option appears only on accounts that track both personal and business.

Always check the entity toggle before starting an upload batch. Make it a consistent habit at the start of each working session.

Custom expense and income categories you create are also separated by entity type. A custom category created in the business workspace does not appear in the personal workspace and vice versa.