Business Info and Settings
Business info and invoice settings
Configure legal business details and default invoice behavior.
Updated: 2026-02-18
Before you start
- Access to official business registration and banking information
Open related features
Layered workflow
Layer 1: Identity and compliance
- Fill in legal business name, registered address, and tax / VAT identifiers before issuing any invoice.
- These fields appear on all invoice PDFs — incorrect details may cause invoice rejection by clients.
Layer 2: Payment defaults
- Set stable payment terms, bank account details, and VAT defaults before scaling invoice sending.
Layer 3: Change governance
- After updating any business detail, preview one invoice draft to verify the change appears correctly before sending to clients.
Why business settings matter
Business settings define the seller identity on every invoice PDF. If these fields are incomplete or incorrect, invoices can be rejected by clients' accounts payable departments, and legal disputes over invoice validity become more complex.
These settings also control default invoice behavior: your VAT status, numbering, default language, currency, VAT rate for new lines, payment terms and time zone. Settings are grouped in tabs: Business, Getting paid, Numbering & defaults, Branding and Delivery.
Required business identity fields
Before sending your first invoice, confirm all of the following are filled in correctly.
- Legal business name (as registered with tax authorities).
- Registered business address.
- Business registration number (however it is called in your country).
- VAT number (if VAT-registered) and your VAT status: VAT-registered, Small business (exempt) or Not registered.
- IBAN and BIC for payment (Getting paid tab).
Business verification
Select Verify now on the Business tab to check your details against the official registry (PRH/YTJ in Finland, VIES elsewhere in the EU). Verified businesses can send e-invoices and email through numwisely. Saving a new name, VAT ID, business ID or country resets verification, so verify again afterwards. If the registry can’t be reached you can keep invoicing and try later.
Invoice numbering
Under Numbering & defaults you set the prefix, the number of digits, whether the year is included and whether numbering restarts every year (which requires the year in the number, so numbers never repeat). The year comes from the invoice’s issue date.
Numbers are assigned when an invoice is finalized — drafts have none, so deleted drafts never leave gaps. Credit notes use the same sequence. Change “Next number” only to continue a sequence from another tool; it must be higher than every number you already used.
Invoice numbers must be unique and sequential for tax compliance in most jurisdictions. An issued invoice keeps its number for good — correct it with a credit note.
Default payment terms
Set the default payment terms in days (for example, 14 or 30). The due date is the issue date plus these days, and it is set again when the invoice is finalized. The terms can be changed on any invoice. Late payment interest and automatic reminders are on the Getting paid tab (see “Get paid”).
Change management
When business details change (new address, new bank account, VAT registration update), update Invoice settings immediately. New invoices pick up the change; invoices you already issued keep the details they were issued with. Preview a draft to confirm the new details appear correctly before the next client send.